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Established 1999

Catering equipment hire throughout: Warwickshire, Worcestershire, Gloucestershire, Oxfordshire, Staffordshire, Derbyshire, Birmingham and the West Midlands.

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With The Right Event Space Decor, No Venue Need Look Dull!

Young girl with fairy lights wrapped over her head with a massive smile

Here at Plato Catering Hire, we love working events, and since 1999 we’ve enjoyed playing a vital role in thousands of them. We get to meet all sorts of other companies in the event industry, and we love sharing trade tips and tricks. Take event space decor for example. Much of our work as a catering equipment hire company happens before the event starts, so we get to see some amazing venue transformations. It’s fantastic how the event space decor can magically make a dull venue look amazing. 

Here at Plato Catering Hire, we love working events, and since 1999 we’ve enjoyed playing a vital role in thousands of them. We get to meet all sorts of other companies in the event industry, and we love sharing trade tips and tricks. Take event space decor for example. Much of our work as a catering equipment hire company happens before the event starts, so we get to see some amazing venue transformations. It’s fantastic how the event space decor can magically make a dull venue look amazing. 

We’ve delivered to village halls that look stunningly beautiful and marquees that would look at home on the pages of stylish wedding magazines. As we’re sure you know, it’s all in the detail.  So much can be done with a venue and, although some can be left with their own character showing through, some venues benefit from personalisation.  

Here are some tips we’ve picked up from talking to lots of wonderful people in events over the years, and ways we can help your event go off without a hitch. If we miss anything you’ve learnt, be sure to share it! 


Think theme for your event space decor  

Firstly, start with a theme. As we’re sure you know, it’s a lot easier to make decisions if you know what the theme is. When we’ve spoken to event organisers, they’ve all said that having a strong theme throughout is the easiest way to tie an event together. From the initial invitation to the table decorations, a theme will drive the way the event looks and feels. It doesn’t have to be obvious and garish – try subtle details if that’s more your client’s style. In the end, you need to make sure your event matches your goals. 

Got your theme? Great, here are some great ways to play it out… 

Although we don’t offer items such as bunting, lighting, and carpet, plenty of local suppliers can help you out and give you even more creative ideas! 



If you’re planning a wedding reception in a barn, then the walls or beams are probably part of the charm and should be on show. Working with a local village hall? You could do a lot with those walls by covering them. The event space decor will heavily depend on, you guessed it, the event space! 

Drapes can completely change the space and often make the room feel bigger and more extravagant. Although not the cheapest option, if your client is saving on venue hire with a favourable village hall rate, then suggest spending some of the budget on elegant and flowing ‘walls’ that will create a stunning effect from floor to ceiling. A quick Google search will help you find some local drapes suppliers to the venue.  



Struggling to convince your client that drapes are worth the cost? Bunting can be very effective, especially if they’ve gone for the country chic feel. Anyone in the event industry will tell you that bunting is a common sight at events and the added dash of colour can transform a space with the floating features catching the eye and giving the venue a friendly feel. You can buy bunting on eBay or Amazon, make it yourself, or hire it. It’s a simple way to improve the event space decor with a smaller budget.  



Lighting is very important for a venue. Remember that event in a sports club or hall and the event organiser had to try to make do with the harsh overhead strip lights? It was a bit much and played havoc with the event photography! 

Lighting from up-lights, especially when combined with drapes and curtains, can make a huge difference to a room. Lights that follow the colour theme and light-up features of the room are something even the biggest monuments and tourist attractions do. Nearby Warwick Castle is beautifully lit up at night, for example. They also include fire torches at the side of the path to guide the guests to where they’re going as part of the medieval banquets.   

Some other ideas are illuminated table displays, battery-operated decorative candles, shaped lights, letter lights, LED furniture, chandeliers, mirror balls, and tea lights – the list is endless. Planning a corporate event? You can even project your client’s brand or logo on the floor or ceiling!  


Fairy lights 

If the budget doesn’t stretch to a full-on feature light show, then something simpler might just be the way to go. Fairly lights are a marvel for this. Covering a wall or even just some pillars or beams will add a wow factor and either a focal point or some background sparkle to hide a dull concrete wall or unsightly section of the room. Net lights are also popular for walls or to make fencing that bit more pretty. Places like Argos and Wilko offer inexpensive fairy lights that can be given to the client to keep after the event and use in their home as a keepsake. 



Having worked in marquees for such a long time we’re aware of the power of carpet. Most marquees have a wooden floor put down and then carpet added to cover it. It changes the style of the room right away and can be done in any room. It’s easy to forget about flooring when thinking about event space decor, that’s what we’re here for! 

The carpet is single use as it’s not hard-wearing or stain resistant and it’s therefore cheap. Covering the concrete floor of your village all and adding in some red carpet for extra measures will create a different feeling and remove some of the echoey acoustics. And if you’re throwing it away, no worries about stains! 


Cutlery, glass and utensils  

Even the items used to eat and drink can be matched to the venue and theme. It’s important to make sure there’s enough plates, glasses, knives and forks for all the guests! 

All sorts of items can be hired such as:  

  • Crockery Hire – plates, bowls, and more. 
  • Glass Hire – from champagne flutes to whiskey tumblers. 
  • Cutlery Hire – spoons, knives, forks, and even cake knives. 

There are a lot of options when it comes to crockery hire and we’ve covered them in detail in our crockery checklist blog here


Table decorations 

What is put into the room makes a big difference, too. The tables will often be the biggest component of a room. Guests will spend more time there, so it makes a lot of sense to have these well-decorated and in line with the theme. On a practical note, hiring table number holders can help people navigate to their seats more easily while saving you, and the client, the upfront cost of buying them outright just for one event.  

Table decorations like centrepieces, especially with height, will give the theme, event, and event space lots of colour, statement, and even added mood lighting if going for lit options. Details are so important when it comes to event space decor, and they don’t have to be grand! Tea lights, fairy lights, tall flowers, illuminated stars – we’ve seen some amazing creations. Here are some ideas from our friends at Table Art.  

As well as decorations, tables themselves can be used to enhance the event space decor by creating different ‘areas’. For example, a collection of a few tall poseur tables grouped together will naturally create an area for people to chat and mingle. Guests would appreciate them all the more if you’re serving canapes – no juggling a glass, canape, and phone! 


Chair covers 

Events clearly need chairs – and enough of them. Hiring chairs for the event is a core part of the event organisation. Really want to add some style? Chair covers could be it. Covering the chairs isn’t just about hiding the chairs from sight. Most chairs for hire are very presentable and many are stylish on their own. It’s more about the flowing curves and dressed nature that chair covers add.  

Chair covers that match the table linen and cloth can also make a big impact. Although this can be seen as a grand spend on top of the other event hire items, chair linen hire can make a really big difference to the look and feel of an event space. Of course, matching the chair covers will help to bring the whole room together for a polished look and feel. 

At Plato, we offer chair covers to suit most themes, in white, ivory, or black. 


Matching linen 

And as mentioned above, matching the tablecloth with the chair covers and linen completes the look! Completing the set with well-placed napkins and matching cloth really can make or break an event’s theme.  

We have over 30 options to choose from for your event space decor needs because we keep being asked for more colours! The linen hire includes any (or all) of the following:  

  • Napkins. 
  • Chair covers. 
  • Chair sashes. 
  • Waiting cloths. 

For more ideas on linen at events head to our blog here.  

When hiring equipment from Plato, you can be safe in the knowledge that any electrical equipment is PAT tested before it’s hired out. Plato is also a member of the SafeHire Certification Scheme, which means we have proven excellence in safety, health, environment, and quality. This ensures you’ll receive the highest possible quality of service and catering equipment hire.  

We hope we’ve inspired you and given you food for thought for the next event. Remember; it all starts with a theme. From the invites right up to evening entertainment, all of it can work into it. We love a great event, but one that really has a visual ‘wow’ factor will last in the memories of the guests and the staff.  


Need to hire linen, crockery, ovens or more for your event? We can help with that. Just get in touch and we’ll help your event run smoothly – wherever it is. 

Quote Submission

We deliver throughout Birmingham, Coventry, Leamington Spa, Redditch, Solihull, Stratford upon Avon, Warwick, Worcester.

if your event is in any of the following counties we would absolutely love to quote:-
West Midlands
North Oxfordshire